A basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $52.12; $1.76 for the 11th through the 60th page of provided copies. Social SecurityAttorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. Also note: These rates are meant for third-party requesters and are not inclusive of fees for patient or patient directive appeals based on HITECH Act updates. In 2022, a health care provider can charge up to $1.24 a page for the first thirty pages, 94 cents a page after that, and a $28 clerical fee. .305 Subpoena of records -- Certification of copies -- Personal delivery. Search Fee: $30.00 (Includes pages 1-25) Iowa Code Section 622.10, Worker's Comp: Pages 21 - 30: $1.00 per page Title 63 Professions Of The Healing Arts/Chapter 2 Medical Records/63-2-102 andTennessee Code Annotated 68-11-304, Hospitals Records: Attorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. We do a quality check to make sure the records are for the correct person, legible, within the correct time frame, and the type of records requested. Proof of indigency affidavit may be required. Certification Fee: $9.70, Workers Comp: Pages 81+ : $0.50 pre page Search Fee : $25.06 X-rays and other media : Actual cost of reproduction Microfilm: $25.20 plus $2.70/page, $20 plus $1 per page for 21 30 pages Search Fee: $20.00 Pages 1 50 : $0.50 per page X-rays and other media : Reasonable fees may be charged, Charges are based on which is greater: X-rays and other media: Actual cost of reproduction, $0.10 per page for standard reproduction of documents of a size 81/2 x 14 inches or less $0.20 per page for copying of documents from microfilm, Actual costs for the reproduction of oversize documents or the reproduction of documents requiring special processing which are made in response to an authorization, Reasonable clerical costs incurred in locating and making the records available to be billed at the maximum rate of $16.00 per hour per person, computed on the basis of $4.00 per quarter hour or fraction thereof, Actual costs, if any, charged to the witness by a third person for the retrieval and return of records held by that third person, $1.50 per page if the medical records are stored on microfilm, Actual reproduction costs for each copy of a radiograph, $10.00 for certification of the medical records, Actual postage and electronic media costs. Pages 1 - 25: $1.26/page Initial fee of $26.74 per request for a copy of the record. Pages 51+ : $0.25 per page Source: MN Stat 144.292 (adjusted based on CPI 2023), 10% of the total charge may be added for postage and handling. Title 2: Section 17, Pages 1 - 25: $0.75 per page Copies of filmed records such as radiograms, x-rays, and sonograms shall be copied at a reasonable cost. No more than ninety-four ($.94) cents per page for all other pages. MN Rules 5219.03, Search Fee: $20.00 Flat Fee (first 20 pages) Charges assessed under this paragraph may not exceed $150.00. The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any such choice is clear, conspicuous, and specific. 4612.2 Standard of Conduct, Search Fee: $1.00 (Per year per request) State law, K.S.A. Get the latest news about the health care industry straight to your inbox! 8:43G-15.3, Maryland Attorney General's Consumer Protection Division. $65 plus $0.25 per page for 101 200 pages X-rays/Other Media: Actual reproduction cost, Storage Fee: A reasonable fee may be charged for records stored off site, Microfilm/Other Media: Actual reproduction cost, Rush Fee: Additional $10 for requests completed/sent within 2 days, 11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total), Second copy request (same patient and same records): $1.00/page, From hospitals: $20 flat fee + reasonable production costs, From other healthcare providers: $10 flat fee + reasonable production costs, Social Security: FREE for request to support a claim, but must be specified in the request letter. Several states update their medical record copying fees annually based on the consumer price index. MAX FEE : $200.00, Clinic Records: Pages 250+ : $0.35 per page Pages 21 80 : $1.00 per page Search Fee: $5.00 Social Security: No charge for any request made under the provision of the Social Security Act. ), Search Fee : $15.00 Actual cost of any required postage may also be charged. Certification (if request is NOT patient or patients personal representative) : $8.69 per request, Paper: A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. Pages 26+ : $0.75 per page, Electronic Records: Medical providers may charge a reasonable fee for providing medical records to each subsequent requesting party. Max Fee : $150.00, Paper Records: $20 for 1 20 pages Session: 2022 Regular Session Subject: Courts & Judicial Bill Summary Under current law, attorneys are not subject to the reasonable fee guidelines when requesting medical records on behalf of a client. A search fee of no more than $20.00 per request. In no event shall the charge for pages exceed $100.00. Evid. Advertising Opportunities; Become a Corporate Partner; . Health care providers and health care facilities shall upon demand furnish an injured employee or his attorney a copy of his office chart, records and reports. Minimum charge: $10.00, Paper Records: Confidentiality of animal medical records. Pages 1+ : $0.50 per page, Search Fee : $20.00 Pages 26 - 50: $0.89per page Provider may charge a patient the amount necessary to cover the cost of materials for furnishing a copy of an x-ray. Electronic Records: No more than $0.60 per page for paper copies of medical records. State laws typically permit providers to charge a per-page copy fee, of up to a certain dollar value, or to charge a flat fee of up to a certain amount for the entire medical record. (2) Fifty cents ($.50) per page for pages eleven (11) through fifty (50). S.C. Code Ann. Electronic RecordsPursuant to 42 U.S.C. Fee equal to the actual cost of production. the hospital or its agent may charge a reasonable fee for the execution of an affidavit or certification of a document, not to exceed the charge authorized by Civil Practice and Remedies Code, 22.004; written responses to a written set of questions, not to exceed $10.00 for a set. Pages 21 60 : $0.90 per page The health care provider or health care facility furnishing the records may charge the employee for copying the records up to $.50 per page or the actual direct cost to the health care provider or health care facility for x-rays, microfilm, or other non-paper records. Below is the California state statute which controls the amount of money that doctors, hospitals, and other health care providers can charge for copies of medical records provided to the patient or the patient's attorney for use in personal injury or wrongful death civil cases. Statistics and Records 4-403 Nationwide rates for record search, storage, and copying. A. Pages 1 - 100: $1.00 per page SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Max fee for electronic records: $170.26 (regardless of number of admissions), Search Fee (For Non-patient Related Requests): $23.13, Certification (For Non-patient Related Requests): $9.38/request, Search Fee (Paper): $7.50 (Includes pages 1-16). We also offer a wide range of time- and cost-saving document management services. Medical Records Price Index 2022 Medical Records Price Index The Ohio Department of Health is required by section 3701.742 of the Ohio Revised Code to annually publish and adjusted price index for copies of medical records from health care providers. http://alisondb.legislature.state.al.us/alison/CodeOfAlabama/1975/12-21-6.1.htm, http://www.akleg.gov/basis/statutes.asp#18.23.005, http://www.armedicalboard.org/Professionals/pdf/Act767.pdf, https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EVID§ionNum=1158, https://codes.findlaw.com/co/title-25-health/co-rev-st-sect-25-1-801.html, https://www.cga.ct.gov/current/pub/chap_369.htm#sec_20-7c, https://dpr.delaware.gov/boards/medicalpractice/record_fees/, https://regulations.delaware.gov/AdminCode/title19/1000/1300/1340/1341.shtml, http://www.flsenate.gov/laws/statutes/2011/395.3025, https://www.flrules.org/gateway/RuleNo.asp?title=WORKERS%27%27%20COMPENSATION%20MEDICAL%20REIMBURSEMENT%20AND%20UTILIZATION%20REVIEW&ID=69L-7.601, https://dch.georgia.gov/medical-records-retrieval-rates, https://sbwc.georgia.gov/document/publication/medical-record-charges-7/download, https://www.capitol.hawaii.gov/hrscurrent/Vol13_Ch0601-0676/HRS0622/HRS_0622-0057.htm, https://illinoiscomptroller.gov/agencies/resource-library/statutorily-required/copying-fees-adjustments/, http://iac.iga.in.gov/iac//xml/old-ir/Vol29/02Nov/02F760050026.PDF, https://www.legis.iowa.gov/docs/iac/rule/07-06-2016.876.8.9.pdf, https://www.legis.iowa.gov/docs/code/622.10.pdf, https://www.legis.iowa.gov/docs/iac/rule/07-15-2009.876.8.9.pdf, https://www.kmsonline.org/resources/practice-operations/medical-records/160-allowable-charges-for-copying-records, https://www.dol.ks.gov/documents/20121/101805/2019-schedule-of-medical-fees.pdf/5a17b3d2-4e3b-56f2-d9e1-7dbe8e75912a?t=1614320837097, https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=18145, https://apps.legislature.ky.gov/law/kar/803/025/160.pdf, https://legis.la.gov/Legis/law.aspx?d=964709, https://www.mainelegislature.org/legis/Statutes/22/title22sec1711-A.html, https://health.maryland.gov/mbpme/Documents/medchi21.pdf, https://www.mahima.org/ma-medical-record-copy-fees, https://www.michigan.gov/documents/mdhhs/Medical_Records_Access_Act_Fees_749820_7.pdf, https://www.health.state.mn.us/facilities/notices/docs/maxcharge.pdf, https://www.revisor.mn.gov/rules/5219.0300/, https://law.justia.com/codes/mississippi/2015/title-11/chapter-1/section-11-1-52, https://leg.mt.gov/bills/mca/50/16/50-16-540.htm, https://nebraskalegislature.gov/laws/statutes.php?statute=71-8404, https://www.leg.state.nv.us/NRS/NRS-629.html#NRS629Sec061, http://www.gencourt.state.nh.us/rsa/html/xxx/332-I/332-I-1.htm, https://www.nmmb.state.nm.us/docs/rules/NMAC16.10.17_MedicalRecords.pdf, https://www.nysenate.gov/legislation/laws/PBH/17, https://www.ncleg.net/EnactedLegislation/Statutes/HTML/BySection/Chapter_90/GS_90-411.html, https://www.legis.nd.gov/cencode/t23c12.pdf#nameddest=23-12-14, https://www.oscn.net/applications/oscn/DeliverDocument.asp?CiteID=439160, https://www.health.pa.gov/topics/Administrative/Pages/Medical-Record-Fees.aspx, http://webserver.rilin.state.ri.us/Statutes/TITLE23/23-1/23-1-48.HTM, https://scdhec.gov/sites/default/files/media/document/Annual-Adjustment-to-the-Fee-for-Search-and-Duplication-of-a-Medical-Record-2022.pdf, https://sdlegislature.gov/Statutes/Codified_Laws/DisplayStatute.aspx?Type=Statute&Statute=36-2-16, https://law.justia.com/codes/tennessee/2018/title-68/health/chapter-11/part-3/section-68-11-304/, https://law.justia.com/codes/tennessee/2018/title-63/chapter-2/section-63-2-102/, https://law.justia.com/codes/tennessee/2019/title-50/chapter-6/part-2/section-50-6-204-d-1/, https://www.hhs.texas.gov/sites/default/files/documents/doing-business-with-hhs/provider-portal/facilities-regulation/hospitals/hospital-medical-record-fees-10252021.pdf, https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=22&pt=9&ch=165&rl=2, https://le.utah.gov/xcode/Title78B/Chapter5/78B-5-S618.html, https://legislature.vermont.gov/statutes/section/18/221/09419, https://law.lis.virginia.gov/vacode/8.01-413/, https://apps.leg.wa.gov/wac/default.aspx?cite=246-08-400, http://www.wvlegislature.gov/Bill_Status/bills_text.cfm?billdoc=sb578%20enr.htm&yr=2017&sesstype=RS&i=578, https://www.dhs.wisconsin.gov/wisact146/medical-records-fee.pdf, https://law.justia.com/codes/wyoming/2013/title-35/chapter-2/article-6/section-35-2-611, $1.00 for each page of the first 25 pages, $0.50 for each page in excess of 25 pages, Actual costs of mailing the medical records, Actual cost of reproducing X-rays and other special medical records. WAC 246-08-400 states that the fees a provider may now charge cannot exceed the fees listed below: (1) Copying charge per page: a. Please type or print clearly. Pages 50+: $0.42/page A copying fee, not to exceed one dollar ($1) per page, may be charged by the health care provider for furnishing a second copy of the patient's medical record upon request either by the patient or the patient's attorney or the patient's authorized representative. Maximum allowable fee. Pages 31+ : $0.50 per page Pages 100+: $0.43 per page Providers may not charge fees when providing information from the medical records to another health care provider, a patient, or a patients decision maker when the information is sought in relation to providing or obtaining care. Areasonable fee may be charged. Patient or Legally Authorized Representative: No more than $1 per page and shall not exceed $50 per individual admission record for medical records in paper, electronic format, microfilm or microfiche. 6CCR 1011-1 Chapter 2 Part 5.2.3.4, Pages 1 - 10: $2.00 per page (1) (a) Any person required to investigate cases of suspected child abuse, abandonment, or neglect may take or cause to be taken photographs of the areas of trauma visible on a child who is the subject of a report. No provider shall charge more than $0.65 per page, including any research fees, handling fees or related costs, and the cost of first class postage. Or, 1542 Kingsley Avenue Suite 143 Orange Park, FL 32073, MI Comp Law 333.26269 (adjusted based on CPI in 2022). 44-115-80, Hospital: Pages 21 50 : $0.63 per page How much does a typical record request cost? If the medical record is in some form or medium other than paper, the actual cost of preparing a duplicate, Any postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copies, Any actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-site, X-rays: $10 search fee + actual reproduction cost per page, Search/Storage Fee: $15.00 (charged for records retrieved off site), 6+ Pages: $0.50/page/admission + fee for -5 pages, Storage Fee: $25.71 + additional fee for records retrieved off site, X-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/page, X-rays/Other Media (recorded on film/paper): $2.35/page, Copy Fee: $0.30/page, max $200.00 (requires EMR), X-rays and other media: Actual cost of reproduction. Below are each state's current copy fees. Max Fee : $150.00, Microfilm and other media: A per page fee of $0.20 for electronic copies, not to exceed $150.00 (including the search and handling fee), $10.00 for records certified by affidavit, A reasonable cost-based fee for the labor cost if preparing the explanation or the summary and for the supplies for creating the explanation or summary. Code r. 876-8.9 (85,86) (2016). Proof of indigency affidavit may be required. Source: MO Rev Stat 191.227 (adjusted based on CPI in 2022; effective February 2022). Pages 1 25 : $1.00 per page Search Fee: $10.00 Search Fee : $21.16 Pages 11 -50: $0.50 per page Pages 51+: $0.29/page 2022 Copy Fees (C) (1) On request, a health care provider or medical records company shall provide one copy of the patient's medical record and one copy of any records regarding treatment performed subsequent to the original request, not including copies of records already provided, without charge to the following: STATE OF CALIFORNIA . Microfilm or other media : $1.78 per page, Search Fee : $20.00 flat fee (first 10 pages) Pages 11 50 : $0.68 per page Patient X-rays, and other imaging media, upon payment of reasonable reproduction costs and a handling charge of $20.00 for hospitals and $10.00 for other health care providers. Pages 251+: $0.35per page, Fee may include sales tax and actual postage. Pages 26+: $0.25 per page, Search Fee: $21.65 A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. Pages 1+: $0.30 per page Cost. CITE: The University of Texas Medical Branch, Paper Records ), is amended as follows: (a) The table of contents is . $20.00 flat fee (for hospitals) + reasonable production costs Pages 1 - 50: $0.50 per page Section 70: Records of hospitals or clinics; custody; inspection; copies; fees Section 70. Cal. The Omnibus Rule, effective 9/23/2013, "allows for the identification of labor costs for copying protected health information (PHI), whether in paper or electronic form, which can include a reasonable cost-based fee for time spent creating and copying the file". Electronic Records: X-rays: $20.00 flat fee (for hospitals) + reasonable production costs $10.00 flat fee (for all other healthcare providers) + reasonable production costs RS 40:1165.1 Maine Paper Records Search Fee: $5.00 (includes the first page) Pages 2+: $0.45 per page Max Fee: $250.00 Electronic Records A reasonable fee may be charged. This per page charge includes the cost of each CD Rom, DVD, or other storage media. Also, several states provide different fees for workers compensation cases or waive fees for furnishing a record if the record is requested for the purpose of supporting a claim or appeal under any provision of the Social Security Act or any federal or state financial needs-based benefit program. Hospital Records10 Pages: $52.12 flat fee11+ Pages: $1.76/page61+ Pages: $0.86/page401+ Pages: $0.47/page, Microfilm10 Pages: $79.39 flat fee11+ Pages: $1.81/page. Pages 1 20 : $1.55 per page Max Fee: $250.00, Electronic Records Pages 1 10 : $16.00 flat fee $0.75. Pages 51+ : $0.18 per page Max Fee : $100.00 per request, X-rays: Pages 1+: Postage : Actual cost of mailing, Pages 1 10 : $30.00 Flat Fee Copies of billing records shall be free of charge. Source: O.C.G.A 31-33-3 (adjusted based on CPI in 2019), Search Fee: $30.00 flat fee (first 150 pages), Maximum allowable fee of $5.00 if a search results in no records found, Source: Georgia State Board of Workers Compensation Medical and Dental Fee Schedule (2020). The provider or medical records company may charge the actual costs of mailing the medical record.